On the other hand, if the recipient’s name isĪnonymous (i Dear Sir, Dear Madam), the complementary close is ‘yours faithfully’. If you address the name of the recipient in the salutation, theĬomplementary close is ‘yours sincerely’. Sign the letter in the blank spaceĪbove your typed name. Then type your name and title (if applicable), all flush left. Skip lines between paragraphs.Īfter writing the body of the letter, type the closing, followed by a comma, leave 3 blank lines, Title of the letter followed by the body of your letter as illustrated here, with no indentation at Skip another line before the salutation, which should be followed by a comma. Make your date current to the actual mailing date of the letter. Date: Follow the month-day-year format (as opposed to the day-month-year format that prevails in Europe). You may also include your email address or phone number. For formal letters, avoid abbreviations where possible. Include your full business address and correct legal business name. If you are using letterhead that already provides your address, do not retype that The date, then skip one more line and provide the inside address of the party to whom the letter First provide your own address, then skip a line and provide When you use the block form to write a business letter, all the information is typed flush left, (New York: McGraw-Hill, 2001), a great reference tool for workplace However, for the purpose of MGMBĬourse, to simplify matters, we're using the block formats, one of the most common formats.įor authoritative advice about all the variations, we highly recommend The Gregg Reference You can choose any of the format,ĭepending on the organization or certain specification. Indented formats, modified block formats and many more. Need help with a business letter format Use a block format which keeps all of your writing in line with the left margin Keep a 2.5cm (1) margin of white. In Sample 1, you will see that there are two spaces between the address and the date. Also, first sentences of paragraphs are not indented. There are many types of business letter format-there are block formats, semi-blocked formats, Full Block Format (See Sample 1) In a full block business letter, every component of the letter (heading, address, salutation, body, salutation, signature, identification, enclosures) is aligned to the left. After the letterhead, the letter continues with the date. All business correspondence should be on company letterhead. That heading usually consists of a name and an address, and a logo or corporate design, and sometimes a background pattern. BUSINESS LETTER WRITING THE 4-POINT PLAN INTRODUCTION Briefly the reason(s) of writing Refer to previous communication (Who? What? Where? When?) DETAILS Give instructions or ask for information Provide all relevant data or details Separate into paragraphs for separate theme Make sure the paragraphs flow logically RESPONSE OR ACTION Action you want reader to take Action you will take Deadline (if any) CLOSE A simple and relevant closing sentence A letterhead is the heading at the top of a sheet of letter paper (stationery).
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